PromptOrix

HR professionals write more than almost anyone in a business: job descriptions, interview questions, offer letters, onboarding documents, performance review templates, disciplinary letters, and policy updates. Most of it is repetitive, time-consuming, and not the reason anyone went into HR in the first place.

ChatGPT handles every one of these tasks. The prompts below cover the full HR workflow from hiring to offboarding. Drop them into ChatGPT, fill in the details, and get a working first draft in seconds.

Job Description Prompts

Full job description

Write a job description for a [job title] at a [company type] with [number] employees. The role reports to [manager title]. Key responsibilities: [list 4 to 6 responsibilities]. Required skills and experience: [list requirements]. Preferred but not essential: [list nice-to-haves]. Salary range: [X]. Location: [remote / hybrid / on-site in location]. Write in a tone that is [professional and formal / conversational and inclusive / direct and no-fluff]. Avoid jargon and do not use gendered language.

Job ad for a job board

Write a job board posting for a [job title] role. This is different from a full job description. The ad should: open with a hook about why this role is interesting, briefly describe what the person will do day to day, list only the must-have requirements (5 or fewer), and end with a clear call to action. Under 250 words. Tone: [insert preferred tone].

Job description audit

Review this job description and identify: any gendered or exclusionary language, requirements that may discourage qualified candidates from applying, vague phrases that could be made more specific, and anything that makes the role sound less attractive than it probably is. Then rewrite the description with these issues fixed: [paste existing job description].

Interview and Screening Prompts

Structured interview question set

Create a structured interview question set for a [job title] role. Include: 3 competency-based questions using the STAR format (Situation, Task, Action, Result), 2 role-specific technical questions, 2 culture and values questions, and 1 closing question that gives the candidate a chance to ask about the role. For each question, include what a strong answer would cover so the interviewer knows what to listen for.

Phone screen script

Write a 15-minute phone screen script for a [job title] role. Include: a brief intro explaining the structure of the call, 5 screening questions that confirm the candidate meets the minimum requirements, space to explain the role and next steps, and a closing that sets clear expectations on timeline. Conversational tone, not robotic.

Interview scorecard

Create an interview scorecard for a [job title] role. The scorecard should include: a list of 6 to 8 competencies relevant to this role, a 1 to 5 rating scale with descriptions for each score level, space for evidence and notes per competency, and an overall recommendation field (proceed / hold / decline) with space for justification. Format it as a table I can fill in during the interview.

Reference check questions

Write a reference check question guide for a [job title] candidate. Include 10 questions covering: the nature of the working relationship, the candidate's key strengths, areas where they struggled or needed development, how they handled pressure or conflict, and whether the referee would rehire them. Include one open-ended closing question that gives the referee a chance to share anything not yet covered.

Offer and Onboarding Prompts

Verbal offer call script

Write a verbal offer call script for extending a job offer to [candidate name] for the [job title] role. The offer includes: salary of [X], start date of [X], and [list key benefits]. The script should: open warmly, summarise why we chose them, state the offer clearly, give them space to respond, and outline the next steps if they accept. Keep it genuine and not transactional.

Offer letter

Draft a formal offer letter for [candidate name] for the position of [job title] at [company name]. Include: start date, reporting line, salary, benefits summary, working hours and location, probation period if applicable, and a clear statement that the offer is subject to [reference checks / right to work verification / background check]. Professional tone. I will have legal review it before sending.

First week onboarding schedule

Create a first week onboarding schedule for a new [job title] joining a [company type]. The schedule should cover Monday to Friday with morning and afternoon blocks. Include: IT setup and system access, team introductions, role-specific training sessions, a meeting with their manager, a 30-minute end-of-week check-in, and enough unstructured time for them to absorb information without being overwhelmed. Format as a day-by-day table.

New hire welcome email

Write a welcome email from the HR team to a new hire starting on [date] as a [job title]. The email should: express genuine excitement, give them a clear picture of what their first day looks like (arrival time, who to ask for, where to go), list anything they need to bring or prepare, and include a warm closing that makes them feel they made the right choice. Under 200 words.

Performance and Feedback Prompts

Performance review template

Create a performance review template for a [job title] role. The template should include sections for: achievement against goals set at the start of the period, rating against core competencies relevant to the role, areas of strength with specific examples, areas for development with suggested actions, goals for the next review period, and an overall performance rating with descriptors for each level. Keep it structured but not bureaucratic.

Constructive feedback script

Write a script for delivering constructive feedback to an employee about [specific issue: consistently missing deadlines / poor communication with colleagues / quality of work below expectations]. The script should: open without blame, describe the specific behaviour and its impact on the team or business, invite the employee's perspective, and agree on a clear improvement plan. Empathetic but direct tone.

Performance improvement plan

Draft a performance improvement plan (PIP) for an employee in the role of [job title] who is underperforming in [specific areas]. The PIP should include: a clear statement of the performance concerns with examples, the standard of performance expected, specific measurable targets for the next [30 / 60 / 90] days, support that will be provided, review dates, and consequences if improvement is not achieved. Professional and fair tone. I will have this reviewed by a legal advisor before use.

Policy and Documentation Prompts

HR policy first draft

Write a first draft of a [policy type: remote work / flexible hours / annual leave / expenses / social media / code of conduct] policy for a [company type] with [number] employees in [country/region]. The policy should cover: purpose and scope, key rules and expectations, responsibilities of employees and managers, the process for exceptions or disputes, and when the policy was last reviewed. Plain English, not legal jargon. I will have it reviewed by HR legal counsel before publishing.

Employee handbook section

Write the [section name] section of an employee handbook for [company name], a [company type] business. The section should cover [list the key topics this section addresses]. Write in a tone that matches our culture: [describe culture: formal and professional / friendly and informal / values-led]. Under 400 words. Avoid legalese.

Termination letter

Draft a termination letter for an employee in the role of [job title] whose employment is ending due to [reason: redundancy / end of fixed term contract / dismissal following disciplinary process]. Include: the effective date of termination, any notice period details, information about final pay and unused holiday, return of company property, and next steps for the employee. Professional and factual tone. This is a draft only and will be reviewed by legal before use.

Internal Communication Prompts

All-staff announcement

Write an all-staff announcement email about [topic: a new hire / a team restructure / a policy change / an office move / a company milestone]. Key information to include: [list the key facts]. Tone: [formal / friendly / direct]. The email should be clear and complete so that employees do not need to follow up with questions about the basics. Under 200 words.

Manager briefing note

Write a briefing note for managers ahead of [topic: a difficult conversation with their teams / communicating a change / rolling out a new process]. The note should: give managers the key facts, suggest language they can use in conversations with their teams, anticipate the questions employees are likely to ask and provide suggested answers, and tell managers what to do if they get a question they cannot answer. Under 300 words.

For prompts that cover the business communication side of HR work, see our ChatGPT for email writing guide. For prompts that help with the strategic and operational side of running a business, see our ChatGPT prompts for business guide. For the techniques that get the best results from any prompt, see our prompt engineering techniques guide.